Offices don’t usually fail cleaning because nobody vacuumed. They fail because the same high-touch and high-odour spots get missed, the kitchen drifts, and washrooms slide between visits. Use this checklist to set a clear routine, pick a frequency that matches foot traffic, and keep the office feeling fresh all week.
Step 1: Map the office zones (so the scope is clear)
List every area people use, not just the “main rooms”.
Entry, reception, lobby
Workstations and open-plan areas
Private offices
Meeting rooms and phone booths
Kitchen, break room, tea points
Washrooms
Corridors, stairs, lifts
Print stations and shared equipment areas
Storage rooms
Bin and waste points
Step 2: Daily office cleaning checklist (the essentials)
Entry and reception
Vacuum or mop the main traffic line
Shake out or vacuum mats
Clean entry door glass (fingerprints and smears)
Wipe reception counter and any shared pens/sign-in areas
Empty visible bins and replace liners
Work areas (open plan + private offices)
Empty bins and replace liners
Spot-clean obvious marks on shared surfaces
Wipe shared hot-desk surfaces if in scope
Vacuum crumbs and debris in high-use lanes
Remove cobwebs and visible dust from low-level corners
Meeting rooms and phone booths
Wipe meeting tables and shared touchpoints
Clean chair arms where frequently used
Empty bins
Vacuum floors, especially under tables
Clean glass walls and door handles (spot-clean daily if used heavily)
Clean and disinfect toilets, seats, and touch areas
Scrub sinks and taps, wipe splash zones
Clean mirrors and dispensers
Restock soap, paper towels, and toilet rolls (if in scope)
Mop floors, focusing on corners and behind doors
Final check: odour, paper levels, visible marks
Touchpoints (quick hit list)
Door handles, push plates, railings
Light switches in common areas
Lift buttons, intercoms, access keypads
Printer panels, shared phones, water coolers
Fridge handle, microwave buttons, kettle area switches
Step 3: Weekly office cleaning checklist (the detail work)
Floors
Vacuum edges and corners properly
Spot-treat stains and sticky marks
Mop hard floors with a rinse method to avoid streaks
Check skirting for dust lines and scuffs
Glass and surfaces
Clean internal glass more thoroughly (not just fingerprints)
Detail mirrors and stainless surfaces
Dust ledges, sills, and low-level shelving
Kitchen
Clean microwave inside
Wipe cupboard fronts and handles
Clean around and behind bins (reachable areas)
Wipe fridge seals and drip zones
Deodorise and sanitise bin area
Washrooms
Detail around toilet bases, grout lines, and partitions
Clean vents and high dust points reachable safely
Check dispensers and holders for build-up
Wipe door tops and behind handles
Meeting rooms
Wipe chair arms and backs
lean table edges and cable ports
Dust screens and ledges (dry wipe only if needed)
Step 4: Monthly and periodic tasks (the reset list)
High dusting: tops of partitions, door frames, vents (where safe)
Spot-clean walls in high-traffic lanes (entry, corridors, kitchens)
Deep clean kitchen splashbacks and appliance sides
Machine scrub hard floors if they’re dull or sticky
Carpet refresh or stain treatment as needed
Upholstery spot clean (reception and breakout areas)
Descale taps and remove water marks in washrooms
Clean behind/under movable furniture (as agreed)
Step 5: Cleaning frequency guide for offices
Use foot traffic and kitchen use as your main drivers.
Low traffic office (few staff, limited visitors)
General areas: 2–3 visits per week
Washrooms: 2–3 visits per week
Kitchens: 2–3 visits per week
Touchpoints: each visit
Medium traffic office (regular visitors, shared kitchen used daily)
General areas: 3–5 visits per week
Washrooms: daily on weekdays
Kitchens: daily on weekdays
Touchpoints: daily
High traffic office (client-facing, hot-desking, busy washrooms)
General areas: daily
Washrooms: daily, plus a second check if busy
Kitchens: daily
Touchpoints: daily, focus on entrances and shared kit
Floors: daily attention on entry points and corridors
if you try to “save budget” by cutting kitchen and washroom frequency, your office will still look tidy but it will feel unpleasant, and that’s what people remember.
Step 6: Lock down the office scope (avoid common disputes)
Agree these items before anyone starts.
Desks included or excluded, and what “desk cleaning” means
Handling of personal items, paperwork, and confidential waste
Internal glass included or spot-clean only
Consumables: who supplies, who refills, what “low stock” means
LZH Cleaning Group provides reliable commercial cleaning across Bedford and nearby areas, with flexible schedules, clear scopes, and quality checks you can count on.
